HBIMS Presents — For Maritime Training Institutes Only
NAF-SA™
National Admission Framework & Seat Assurance
Stop Marketing Seats.
Start Governing Intake.

NAF-SA™ is not a recruitment service. It is a governance framework — built so that DG Shipping approved MTIs receive pre-screened, document-ready, compliance-verified maritime candidates through a fully auditable, MOU-governed pipeline that protects the institution, the candidate, and the regulator simultaneously.

NAF-SA™ at a Glance
10
Governed pipeline stages
from awareness to handover
0
Marketing cost to the MTI.
HBIMS absorbs all awareness spend.
7
Days from MOU signing
to live intake pipeline
100%
MTI authority always preserved.
Every admission decision is yours.
🔄
10-Stage Pipeline Awareness → Handover
💼
Seat Assurance Model PAD-based, zero commission
⚖️
DG Shipping Aligned Full compliance framework
🏛️
Principal-to-Principal MOU-governed partnership
📋
Request MOU Summary 7-day go-live activation
Merchant Navy Officer in white uniform
"The MTI that governs its intake will outlast the one that merely fills its seats."
— NAF-SA™ Adoption Principle
What is NAF-SA™

A Governance Framework Built for MTIs

HBIMS operates as a Section-8 Non-Profit awareness and facilitation organisation. NAF-SA™ is the structured pipeline through which maritime aspirants are sourced, screened, counselled, documented, and handed over to DG Shipping approved institutes — compliantly and transparently.

🔍

Transparency First

All fees, roles, and responsibilities disclosed in writing before any commitment. No hidden charges, no verbal promises.

⚖️

Non-Agency by Design

HBIMS never acts as an agent for admission or employment. The MTI retains full, independent institutional authority at all times.

📋

Fully Documented Pipeline

Every critical step produces a signed record — available for DG Shipping inspection, MTI audit, or regulatory review at any time.

🤝

Consent-Governed Data

Candidate data collected under informed, specific consent. Never sold or shared beyond the defined intake purpose.

"Compliance is not an afterthought in NAF-SA™. It is the architecture."
— Compliance Framework Principle
The NAF-SA™ Pipeline

10 Stages. End-to-End.
No Gaps. No Guesswork.

From the moment a maritime aspirant discovers HBIMS to the moment they step through the MTI gate — every step is structured, documented, and governed by the NAF-SA™ framework.

STAGE 01
Ethical Awareness
Approved outreach, mandatory disclaimers, no guarantee language
STAGE 02
Registration & ID
CRM Candidate ID, consent capture, data record created
STAGE 03
Eligibility Screen
Auto-CRM check against DG Shipping criteria
STAGE 04
Aptitude Guidance
Counselling guidance only — not an entrance test
STAGE 05
Structured Counselling
Ex-MN officer, parent inclusion mandatory, Annexure A1 signed
STAGE 06
Medical Facilitation
DG-approved doctors only. HBIMS never influences findings.
STAGE 07
Dossier Lock
8-document pack verified, 100% complete before mapping
STAGE 08
MTI Mapping
Transparent options — MTI retains final admission authority
STAGE 09
Orientation
Pre-joining briefing, Annexure A7 signed, MTI confirmed
STAGE 10
Clean Handover
File closed. Ownership transfers to MTI. Pipeline complete.
"A complete dossier is the only handshake an MTI should ever accept. We deliver nothing less."
— Stage 7 Documentation Standard
The Case for Adoption

The Cost of Inaction
Is No Longer Acceptable

01
Unpredictable Intake
MTIs without a governed funnel experience seasonal bursts followed by long dry periods. No year-round pipeline discipline means inconsistent seat fill and revenue unpredictability.
02
Agent Mis-Selling Risk
Independent agents using guarantee language in the field directly expose the MTI to candidate complaints and DG Shipping scrutiny — with zero accountability after payout.
03
No Candidate Traceability
Walk-ins and agent referrals with no consent trail create a compliance black hole. When a dispute arises, there is no documentation to protect the institute.
04
Brand Erosion
Unapproved creatives, inflated claims, and unverified testimonials circulating unchecked damage the MTI's institutional credibility — often without the Principal's knowledge.
05
Dropout & No-Show Waste
Underprepared candidates admitted without structured counselling or parent alignment leave before the batch ends — wasting seats, staff time, and DG-approved training capacity.
06
2026 Digital Competition
Admissions are no longer seasonal. MTIs without a governed, digital-first funnel are already losing candidates to those who have one. The pipeline is year-round or it is nothing.
Framework Principles

Built on Standards,
Not on Promises — Ever.

"
An institute that controls its intake controls its future. NAF-SA™ is that control mechanism.
— Principal Adoption Rationale
"
Every intake cycle without governance is a cycle where the MTI absorbs the risk that NAF-SA™ was built to eliminate.
— NAF-SA™ Risk Framework
"
Independent agents fill seats. NAF-SA™ fills classrooms with candidates who were prepared to be there.
— Seat Assurance Philosophy
"
Parents don't oppose maritime careers. They oppose uncertainty. Give them clarity and they become your strongest advocates.
— Parent Inclusion Framework
"
Growth without structure is just noise. NAF-SA™ makes it repeatable, auditable, and scalable.
— Growth Architecture Principle
"
The MTI that governs its intake will outlast the one that merely fills its seats.
— NAF-SA™ Adoption Principle

Sign the MOU. Transform Your Intake in 7 Days.

7-day go-live · Zero marketing burden · DG-compliant · Full MIS reporting · 100% MTI authority preserved

About the Framework

NAF-SA™ — Governance,
Not Marketing.

The HBIMS National Admission Framework & Seat Assurance model is a principal-to-principal governance architecture that controls maritime intake with transparency, compliance, and operating discipline. This page is for DG Shipping approved Maritime Training Institutes considering adoption.

The Aspirant Journey

Every Candidate Arrives
Prepared. Documented.
Dossier-Ready.

Under NAF-SA™, the candidate you receive has been screened for eligibility, counselled by an ex-Merchant Navy officer, aligned with their family, medically cleared through a DG-approved pathway, and arrived at your gate with all 8 mandatory documents signed, scanned, and verified. That is the NAF-SA™ standard — on every candidate, every intake.

✓ Eligibility pre-screened against DG Shipping and MTI criteria
✓ Counselled by ex-Merchant Navy officers — career realities explained
✓ Parent included at Stage 5 — family buy-in confirmed and documented
✓ Medical fitness verified through DG-approved pathway only
✓ Complete 8-document dossier signed, scanned, verified before handover
"A candidate who understands the journey will stay the course. A candidate sold a dream will leave before they arrive."
— NAF-SA™ Counselling Principle
Who is HBIMS

Humble Bee Education
Foundation — Section 8

HBIMS is a registered Section-8 Non-Profit Company under the Companies Act, 2013. We operate in the field of maritime education awareness and aspirant facilitation — never training, never placement, never certification.

Legal Status

Section-8 Non-Profit Company, registered under Companies Act 2013. All operational surpluses are used exclusively for the Foundation's stated non-profit objectives.

What HBIMS Is Not

HBIMS is not a Maritime Training Institute, not a manning or recruitment agency, not a placement organisation, and not a company empowered to issue DG Shipping certificates of any kind.

NAF-SA™ Manual Reference

All HBIMS operations are governed by the NAF-SA™ Manual (HBIMS-NAF-SA-MAN-2025-V1.0), approved by the Board/Governing Council and owned by the Chief Visionary Officer.

Regulatory Alignment

The NAF-SA™ model is built to support — not circumvent — DG Shipping's regulatory objectives. All operations are auditable and available for regulatory inspection upon request.

Core Principles

Five Non-Negotiable
Operating Principles

01

Transparency

All fees, roles, and responsibilities are disclosed in writing before any candidate commitment or payment.

02

Non-Agency

HBIMS must not act or appear as an agent for admission or employment. Every communication reflects this boundary.

03

Regulator Safety

Every process step is compatible with DG Shipping expectations and Section-8 legal status requirements.

04

Documentation

Every critical step produces a signed, dated, CRM-logged record. If it's not documented, it didn't happen.

05

Consent

Explicit, specific consent obtained for data processing and MTI sharing before any dossier is forwarded.

This is not a service to consider. It is a standard to adopt.

The MTI that governs its intake will outlast the one that merely fills its seats.

Pipeline Deep-Dive

The NAF-SA™ Pipeline —
10 Stages. End-to-End.

Every stage has a defined objective, required inputs, documented outputs, responsible roles, and a gate output that must be achieved before the candidate advances. No stage is optional. No gate can be bypassed.

Stage-by-Stage SOP

From First Contact to Clean Handover

Click any stage to expand its full SOP — including objectives, process steps, compliance requirements, and gate output.

1
Stage One · Marketing Phase
Ethical Awareness & Outreach
›
Objective
  • Ethically inform the public about maritime career options and HBIMS facilitation services
  • No misrepresentation or implied guarantees in any channel
  • Direct all traffic to official HBIMS channels only
Process Steps
  • Only approved creatives and scripts with mandatory disclaimers deployed
  • No ad may claim guaranteed admission, placement, or foreign shipboard jobs
  • All campaigns drive traffic to official landing page/app — no personal staff numbers
  • Pan-India digital, WhatsApp & ground-level outreach via trained officers only
Compliance Rules
  • CVO / Compliance must approve all creatives before publication
  • Mandatory disclaimer: "HBIMS is a Section-8 non-profit. Not an MTI. Not a placement agency. Admissions by DG Shipping approved MTIs only."
  • Any unapproved material must be withdrawn immediately
Gate 1 Output: Qualified lead captured with source tag, channel and disclaimer-viewed timestamp in CRM.
2
Stage Two · Registration Phase
Registration & Candidate ID Creation
›
Objective
  • Capture aspirant details in structured format with data consent
  • Generate unique Candidate ID for end-to-end traceability
  • Record timestamp and consent at point of registration
Process Steps
  • Candidate completes HBIMS Registration Form (online or at centre)
  • CRM auto-generates unique Candidate ID and logs timestamp
  • Data consent clause signed: "I consent to HBIMS storing my data and sharing with DG Shipping approved MTIs solely for facilitation purposes."
  • Duplicate detection run — prevents ghost records
CRM Requirements
  • Unique Candidate ID — mandatory before any follow-up
  • Registration timestamp logged
  • Source channel tagged
  • Next follow-up checkpoint auto-scheduled
  • Active status assigned
Gate 2 Output: CRM-active candidate profile with ID, consent record, source channel, and auto-scheduled follow-up.
3
Stage Three · Screening Phase
Eligibility Pre-Screening
›
Objective
  • Preliminary check against DG Shipping and MTI eligibility criteria
  • Classify candidate: Eligible / Conditionally Eligible / Not Eligible
  • Only qualified candidates proceed — no exceptions
Eligibility Criteria Checked
  • Academic qualification: 10th / 12th / ITI / Diploma (course-specific)
  • Age limits as per DG Shipping and MTI norms
  • Nationality and physical standard pre-check
  • Eyesight criteria (preliminary visual check)
  • Gender eligibility per course
Outcome Actions
  • Eligible → Proceed to Stage 4
  • Conditionally Eligible → Flag for document collection, proceed with caveats
  • Not Eligible → Respectful rejection, reason logged in CRM, no false hope
  • Counsellor confirms automated CRM result manually
Gate 3 Output: Eligibility status tag in CRM. Only Eligible/Conditionally Eligible candidates proceed to Stage 4.
4
Stage Four · Assessment Phase
Aptitude Assessment & Expectation Guidance
›
Objective
  • Gauge candidate aptitude for counselling guidance only
  • NOT an official entrance test of any MTI or DG Shipping
  • Result used to flag counselling priorities — never as an admission filter
Assessment Process
  • Candidate attempts online aptitude test via HBIMS app or centre
  • System records score and time taken
  • Auto-generated mandatory note: "This test is for guidance only and does not replace any MTI entrance process nor does it decide admission."
  • Result classified: Strong / Average / Needs Support
Compliance Boundaries
  • Result never shared with MTI as a qualification claim
  • Candidate cannot use result as proof of eligibility
  • Counsellor reviews result before one-to-one session
  • Counselling flags set in CRM based on result
Gate 4 Output: Aptitude score logged in CRM. Counselling flags set. Candidate ready for Stage 5 one-to-one session.
5
Stage Five · Counselling Phase
Structured Counselling & Parent Inclusion
›
Career Clarity
  • GP Rating pathway explained step-by-step: Training → DG Cert → Vessel → Sea-time
  • Realistic timeline communicated: training duration, waiting periods, employment lag
  • Alternate routes explained: Deck, Engine, Catering
  • MTI authority is final — HBIMS has no admission role post-handover
Fee Transparency
  • MTI course fee disclosed clearly in writing — never bundled or hidden
  • HBIMS facilitation fee disclosed separately
  • Payment schedule, refund conditions explained upfront
  • Signed fee acknowledgement form (Annexure A5) completed before mapping
Parent Alignment
  • Parent/guardian presence mandatory at Stage 5 — not optional
  • Career concerns, sea-time risks, income expectations addressed directly
  • Misconceptions corrected: no job guarantee, no visa promise, no shortcut
  • Counselling Acknowledgement Form (A1) signed by candidate + parent
  • Session notes logged in CRM — auditable and timestamped
Gate 5 Output: Annexure A1 signed. 3 signed forms by end of Stage 5. Counsellor notes in CRM. Candidate confirmed to proceed.
6
Stage Six · Medical Phase
Medical Facilitation
›
HBIMS Role (Facilitation Only)
  • Provide list of DG Shipping approved doctors and empanelled medical centres
  • Help schedule appointment where required
  • Maintain record of fitness status outcome in CRM
  • Medical Facilitation Consent Form (A2) signed before coordination begins
Absolute Compliance Boundaries
  • HBIMS never uses internal doctors or uncertified clinics
  • HBIMS never interferes with, influences, or contests medical findings
  • HBIMS never amends, alters, or reinterprets any medical report
  • Medical result is final — no exceptions, no workarounds
Outcome Handling
  • Fit → Proceed to Stage 7 documentation
  • Conditionally Fit → Flag for additional review, proceed with note
  • Unfit → Respectful counselling on alternative career options. File closed.
  • Medical report scan uploaded to CRM under Candidate ID
Gate 6 Output: Medical status tagged in CRM. Report scan uploaded. Only Fit/Conditionally Fit candidates proceed to Stage 7.
7
Stage Seven · Documentation Phase
Documents Pack & Dossier Lock
›
Mandatory Document Pack (All 8 Required)
  • Aspirant Declaration (A3) — HBIMS role, course nature, risks
  • Parent/NOK Consent (A4) — with ID proof of parent
  • Fee Transparency Acknowledgement (A5) — signed and archived
  • Data Sharing Consent (A6) — mandatory, cannot be waived
  • Academic Certificates — 10th/12th/ITI originals
  • Medical Fitness Report — DG-approved centre only
  • Photo ID + Passport — Govt issued, valid, scanned
  • Counselling Sign-off (A1) — Candidate + parent signed
Dossier Lock Rules
  • All 8 documents uploaded and verified in CRM
  • Medical status = Fit or Conditionally Fit confirmed
  • Counselling sign-off from candidate AND parent
  • Fee acknowledgement form signed and archived
  • Supervisor review completed — dossier quality approved
  • "Dossier Ready" status unlocked only after 100% completion
Non-Negotiable Rules
  • Partial dossiers are NEVER forwarded to MTIs
  • Fee cannot be collected before Stage 7 is complete
  • Each form explained in candidate's preferred language
  • All scans uploaded to CRM under Candidate ID
  • No document missing. No candidate forwarded. No exceptions.
Gate 7 Output: Complete verified dossier. "Dossier Ready" tag activated. Candidate advances to MTI Mapping.
8
Stage Eight · Mapping Phase
MTI Mapping & Seat Confirmation
›
Mapping Process
  • Only Dossier-Ready candidates proceed to mapping — no exceptions
  • MTI options presented transparently: name, city, course fee, DG approval status
  • Candidate and parent confirm MTI preference in writing before forwarding
  • Dossier forwarded securely via digital channel only — no physical transfer
MTI Authority Rules
  • MTI responds: Accepted / Rejected / Waitlisted
  • Decision logged in CRM against Candidate ID with timestamp
  • HBIMS explicitly informs candidate final decision is with MTI
  • If rejected: next MTI option presented — HBIMS never pressures MTI to reconsider
  • MTI may reject any candidate without explanation to HBIMS
Commercial Alignment
  • Assured seat tracking updated in pipeline MIS
  • MTI confirmation triggers PAD reconciliation tracking
  • Course fee paid directly by candidate to MTI — HBIMS does not collect
  • Weekly MIS report updated to include mapping status
Gate 8 Output: MTI acceptance confirmed. Dossier received acknowledgement logged. Candidate status updated in CRM.
9
Stage Nine · Pre-Joining Phase
Orientation & Pre-Joining Preparation
›
Orientation Topics Covered
  • Confirmed reporting date, time, and exact venue for joining
  • Complete document checklist required at time of reporting
  • Hostel/boarding rules, room allocation, and campus entry protocol
  • Institutional code of conduct — dress code, punctuality, behaviour
  • Emergency contact structure: MTI and HBIMS contacts provided
  • Final confirmation call 48 hours before reporting date
Post-Orientation Actions
  • Orientation Acknowledgement Form (A7) signed by candidate
  • HBIMS confirms to MTI via email/portal: candidate oriented and ready to report
  • Emergency contacts archived in CRM
  • Joining acknowledgement documented
HBIMS Boundary Post-Orientation
  • Training, discipline, examinations entirely under MTI control from this point
  • HBIMS has no role in internal academic or disciplinary decisions
  • HBIMS may be available for limited general support — not institutional interference
  • HBIMS's facilitation role ends at handover
Gate 9 Output: Orientation-complete tag in CRM. Annexure A7 signed. Emergency contacts archived. MTI confirmation of readiness.
10
Stage Ten · Handover Phase
Clean Handover — Ownership Transfers to MTI
›
Handover Completion Criteria
  • MTI written acceptance of dossier received and logged
  • Candidate physically reported and registered at institute
  • Batch code + roll number confirmed in HBIMS CRM
  • HBIMS supervisor closes the pipeline file with final status update
  • Candidate status updated to "Enrolled" — pipeline complete
Post-Handover Commitments
  • MIS records retained for minimum 3 years — accessible to MTI for audit
  • Batch handover report provided to MTI within 7 days of intake completion
  • Zero re-engagement with enrolled candidates without written MTI authorisation
  • Annual reconciliation of assured vs. actual intake shared in writing
Optional Post-Joining Support
  • Limited motivational guidance (non-academic)
  • Help parents understand training timelines
  • Collect structured feedback for process improvement
  • HBIMS may NOT interfere in any MTI academic or disciplinary decision
  • HBIMS may NOT commit any guarantee about certification or placement
Gate 10 Output: Enrolled status locked. HBIMS file closed. Full ownership transferred to MTI. Pipeline complete — handover is proof the process worked.

Ready to receive dossier-ready candidates?

Every candidate in this pipeline has been screened, counselled, documented, and oriented. They arrive prepared. Sign the MOU to start receiving them.

For Maritime Training Institutes

Why NAF-SA™ Is Non-Negotiable
for Your Institution

This page is addressed directly to MTI Principals, Management, Compliance Teams, and Admissions Heads. NAF-SA™ is not a vendor proposition. It is a governance standard for your intake system.

What MTIs Gain

Built for Every
Stakeholder in Your Institute

🏛️
For Principals & Management
A principal-to-principal model with full MTI decision rights preserved at every stage — no compromise of institutional authority.
  • Structured intake replaces seasonal dependency — predictable seat fill, year-round
  • MOU-governed partnership — every term in writing, fully auditable, zero verbal ambiguity
  • Institute retains final admission decision — HBIMS never overrides or pressures
  • Brand protected — no co-branded material without written MTI sign-off
  • Zero marketing spend — HBIMS absorbs all awareness and outreach costs
⚖️
For Compliance & Legal Teams
Every disclosure, disclaimer, and consent record is structured, archived, and audit-ready — reducing institutional legal exposure to zero.
  • No-guarantee language enforced across all HBIMS communications — zero liability shift to MTI
  • Transparent fee flow — all financial terms documented, no hidden commissions
  • Brand-control safeguards — MTI can withdraw co-branding at any time, 7-day compliance
  • DG Shipping alignment verified at every stage — compliance log available for inspection
  • Complete documentation chain available for any regulatory inquiry
📈
For Growth & Admissions Teams
Repeatable, digital-first intake that eliminates dependence on uncontrolled agents and delivers consistent, measurable candidate flow.
  • Weekly MIS reporting eliminates guesswork — pipeline health visible in real time
  • Pan-India candidate pool — geography no longer limits intake volume
  • Zero marketing spend — HBIMS absorbs the entire awareness and outreach cost
  • Dossier-ready candidates reduce administrative burden at point of admission
  • Structured funnel improves conversion and reduces no-shows
👨‍👩‍👦
For Students & Their Families
Candidates arrive with clear expectations, realistic career understanding, and documented family consent — significantly reducing dropout rates.
  • Clear counselling with written fee disclosure — no surprise charges at any stage
  • Predictable readiness steps — candidates know exactly what to expect at your institute
  • Parent included at Stage 5 — family trust is built before joining, not after
  • Transparent MTI mapping — candidate understands why your institute was recommended
  • Orientation-complete before reporting — reduces first-week dropout dramatically
"This is not a recruitment service. This is a governance framework — built so MTIs never choose between filling seats and filling them right."
— NAF-SA™ Core Mission
Built for Every Role

Why Every Department
Benefits from NAF-SA™

🏛️ For
Principals & Management
  • Structured intake replaces seasonal dependency
  • Principal-to-principal MOU — zero verbal ambiguity
  • Institute retains final admission decision always
  • Brand protected — no co-branding without sign-off

"An institute that controls its intake controls its future. NAF-SA™ is that control mechanism."

⚖️ For
Compliance & Legal
  • No-guarantee language enforced across all communications
  • Transparent fee flow — no hidden commissions ever
  • Brand-control safeguards with 7-day withdrawal compliance
  • DG Shipping alignment logged at every stage

"Compliance is not an afterthought in NAF-SA™. It is the architecture."

🚀 For
Growth & Admissions
  • Repeatable digital-first intake replaces agent dependence
  • Weekly MIS — pipeline health visible in real time
  • Pan-India candidate pool — no geographic limits
  • Zero marketing spend — HBIMS absorbs all outreach costs

"Growth without structure is just noise. NAF-SA™ makes it repeatable."

The Cost of Inaction

What Happens
When You Don't Adopt

Every intake cycle without governance is a cycle where the MTI absorbs the risk that NAF-SA™ was built to eliminate. The cost is not theoretical.

01

Unpredictable Intake

Seasonal bursts followed by long dry periods — no year-round pipeline discipline means inconsistent seat fill.

02

Agent Mis-Selling Risk

Guarantee language used in the field exposes the MTI to candidate complaints and DG Shipping scrutiny.

03

Zero Candidate Traceability

Walk-ins and agent referrals with no consent trail — a compliance black hole when disputes arise.

04

Brand Erosion

Unapproved creatives, inflated claims, and unverified testimonials circulating unchecked — often without the Principal's knowledge.

05

Dropout & No-Show Waste

Underprepared candidates admitted without counselling or parent alignment leave before the batch ends, wasting DG-approved training capacity.

The MTI that governs its intake will outlast the one that merely fills its seats.

Sign the HBIMS-MTI MOU and receive your first batch of pre-screened, document-ready candidates.

Commercial Framework

Structured Commercial Model
With Brand & Data Safety

Risk-sharing, not seat buying. Trust-building, not data-selling. Every commercial term is MOU-documented, auditable, and signed before any intake activity begins.

Commercial Structure

Three Pillars of the
NAF-SA™ Commercial Model

💺
Seat Assurance Model
  • MTI may allocate up to 50% of DG-approved seats as Assured Seats per course/intake
  • HBIMS deposits a Performance Assurance Deposit (PAD) per assured seat
  • If assured seats remain vacant, HBIMS pays 40% of course fee as vacancy compensation
  • This is risk-sharing — NOT capitation, NOT seat buying, NOT an admission guarantee
  • Annual reconciliation of assured vs. actual intake shared with MTI finance team
  • MTI retains full discretion to reject any candidate regardless of assured seat status
"A seat is assured when the process is trusted — not when the fee is paid."
🔐
Data Protection Model
  • Candidate data collected under explicit, specific, informed consent — not blanket consent
  • Role-based CRM access — only authorised personnel see candidate records
  • Data retained for up to 3 years from last activity, then securely purged per policy
  • Zero sale or transfer of candidate data to any unrelated third party under any condition
  • Data breach protocol — MTI notified within 24 hours of any confirmed incident
  • Candidate has right to request data deletion — honoured and documented
"Data collected for admission cannot become a marketing asset. That line is never crossed."
🛡️
Brand Safety Model
  • Approved co-branding only — no HBIMS creative may use MTI name or logo without written sign-off
  • Mandatory disclaimers on all co-branded material: "Facilitation by HBIMS; Training by [MTI Name]"
  • Microsites and landing pages do not imply MTI ownership — HBIMS authorship clearly stated
  • Social content referencing MTI submitted for MTI review 48 hours before publishing
  • MTI can withdraw co-branding permission at any time — HBIMS complies within 7 days
  • No MTI testimonials or outcome claims used without explicit written consent
"Your institution's name is your reputation. HBIMS treats it that way."
Fee Structure

Complete Fee Transparency —
Nothing Hidden, Nothing Bundled

MTI course fees and HBIMS facilitation fees are entirely separate financial flows. There is no commission, no revenue share, and no back-payment from MTI course fees to HBIMS under any arrangement.

Fee Component Payable To Disclosed In Status
MTI Course / Tuition Fee Directly to MTI Annexure A5 — Fee Transparency Form Mandatory Disclosure
MTI Boarding / Lodging (if applicable) Directly to MTI Annexure A5 Disclosed in writing
MTI Examination / Assessment Fees Directly to MTI Annexure A5 Disclosed in writing
HBIMS Application / Registration Fee HBIMS Only Annexure A5 — separate section Mandatory Disclosure
HBIMS Counselling & Eligibility Screening HBIMS Only Annexure A5 Disclosed in writing
HBIMS Medical Facilitation Support HBIMS Only Annexure A5 Disclosed in writing
HBIMS Documentation / IMU-CET Support HBIMS Only Annexure A5 If applicable
MTI to HBIMS Commission / Revenue Share PROHIBITED MOU — explicit prohibition clause Zero. Never. No exceptions.
The PAD Mechanism

Performance Assurance Deposit —
Risk-Sharing, Not Seat Buying

The PAD is a commercial performance instrument. It gives HBIMS skin in the game — not a property right in seats. The MTI's discretion over every individual admission remains absolute and unconditional.

₹10K
PAD Per Assured Seat
Performance Assurance Deposit paid by HBIMS to MTI per assured seat as per Annexure B of the MOU
50%
Max Assured Allocation
MTI may allocate up to 50% of DG-approved seats as Assured Seats per course per intake cycle
40%
Vacancy Compensation
If assured seats remain vacant, HBIMS pays 40% of published course fee per vacant seat as compensation. PAD adjusts toward this.
Critical Clarification

The PAD IS:

✓ A risk-mitigation and commercial performance arrangement
✓ Evidence of HBIMS's commercial commitment to the intake
✓ A financial instrument — fully documented in the MOU

The PAD IS NOT:

✗ Capitation or seat buying of any kind
✗ A property right in any specific seat or batch
✗ A guarantee of admission for any candidate
✗ A commission or brokerage payment of any form

A commercial model that cannot survive scrutiny should not be signed.

Ours is built to be audited. Request the MOU summary and review every term before committing.

Compliance & Legal Framework

Built for Regulatory Scrutiny.
Available for Inspection.

Every HBIMS operation under NAF-SA™ is designed to withstand DG Shipping inspection, internal audit, and legal review. Compliance is not an afterthought — it is the architecture of the entire framework.

Compliance Pillars

Four Compliance Pillars
That Protect the MTI

🏛️ DG Shipping Alignment
✓
HBIMS does not infringe DG Shipping's regulatory domain in any activity
✓
HBIMS never describes itself as "approved by DG Shipping" — this is a prohibited claim
✓
Any formal DG Shipping communication is through written notes only, jointly with MTIs where applicable
✓
All medical facilitation uses only DG-approved doctors and empanelled medical centres
✓
Aptitude assessments are clearly marked as non-qualifying and not official DG tests
✓
Full documentation available for regulatory inspection at any time upon request
📋 Section 8 Non-Profit Compliance
✓
All HBIMS activities align with non-profit objects in its MOA — Maritime Education Awareness
✓
Operational surpluses (if any) used only for objects of the Foundation — never distributed
✓
HBIMS maintains auditable financial records separate from MTI course fee flows
✓
No commission, brokerage, or per-seat revenue from MTI course fees — strictly prohibited
✓
PAD and vacancy compensation are risk-sharing instruments — not commercial revenue
📢 Advertising & Communications
✓
All advertising carries mandatory disclaimers — non-MTI, non-placement, no guarantee
✓
No staff member may promise admission, certification, or employment verbally or in writing
✓
All creatives reviewed and approved by Compliance Officer before publication
✓
Scripts must deliver exact disclosure language on every candidate interaction
✓
Any staff member making guarantee claims is subject to immediate corrective action
🔒 Data Protection & CRM Controls
✓
Secure CRM with role-based access controls — only authorised personnel see records
✓
Store only necessary data — delete/archive per defined retention policy (5 years)
✓
Share data with MTIs only against signed Annexure A6 consent — specific, not blanket
✓
Log all significant actions — counselling, orientation, medical, handover — timestamped
✓
Data breach protocol — MTI notified within 24 hours of any confirmed security incident
"Every non-compliant lead is a liability. Every governed candidate is an asset. The choice is structural."
— Compliance Business Case
Mandatory Disclosure Language

Marketing & Advertising Disclaimer (Must Appear on All Creatives)

"HBIMS is a Section-8 non-profit awareness and facilitation organisation. HBIMS is not a Maritime Training Institute or placement agency. Admissions and training are conducted only by DG Shipping approved MTIs."

Counselling Session Mandatory Disclosure (Must Be Read Verbatim)

"HBIMS is not a training institute or placement agency. Admission, training, certification and any placement assistance shall be solely provided by DG Shipping approved MTIs as per their policies. HBIMS does not guarantee admission or employment."

Aptitude Assessment Mandatory System Note

"This test is for guidance only and does not replace any MTI entrance process nor does it decide admission. Results are used for internal counselling purposes only."

DG Shipping Inspection FAQ

Prepared for Regulatory Inspection
— Questions & Answers

QIs HBIMS a Maritime Training Institute?
No. HBIMS is not a Maritime Training Institute, does not conduct DG Shipping approved training, and does not issue course completion certificates or Certificates of Competency of any kind.
QIs HBIMS a recruitment, manning, or placement agency?
No. HBIMS does not recruit seafarers, does not operate as a manning or crewing office, and does not place candidates in employment. HBIMS has no role in any employment transaction.
QWho has the authority to admit or reject candidates?
The MTI alone. HBIMS has no authority whatsoever to admit, reject, or influence the admission decision for any candidate. This is explicitly stated in all HBIMS-MTI MoUs.
QDoes HBIMS guarantee admission, jobs, or placements?
No. HBIMS expressly and in writing disclaims any guarantee of admission, employment, sea-time, or placement. All candidates and parents sign written declarations confirming this before any fee is paid.
QWhat is the "Seat Assurance" or "PAD" arrangement?
It is a commercial performance arrangement where HBIMS deposits a PAD (₹10,000 per assured seat) and pays 40% vacancy compensation for unfilled seats. This is a risk-sharing arrangement — it does not constitute seat selling, brokerage, or an admission guarantee. The MTI retains full discretion to reject any candidate.
QCan HBIMS documents be inspected by DG Shipping?
Yes. HBIMS maintains MoUs, candidate consent forms, counselling acknowledgements, fee transparency records, data sharing consents, and internal audit checklists — all available for production upon regulatory request.
QAre HBIMS aptitude tests official DG Shipping tests?
No. HBIMS aptitude assessments are internal tools used exclusively for counselling guidance. They are not official entrance examinations and cannot be used as proof of eligibility, qualification, or admission entitlement.
QHow does HBIMS ensure compliance at all centres?
HBIMS maintains the NAF-SA™ Manual (HBIMS-NAF-SA-MAN-2025-V1.0), mandatory script compliance for all calls, signed declarations for every candidate, annual internal audits (Annexure E1), and periodic supervisory reviews. All communications are subject to compliance audit.

Every document. Every form. Available for inspection.

Request the NAF-SA™ compliance documentation pack alongside your MOU summary review.

For MTI Principals & Decision-Makers

Sign the HBIMS–MTI MOU.
Go Live in 7 Days.

This is a governance decision, not a vendor transaction. When you sign the MOU, you formalise a structured, auditable, MOU-governed intake partnership — and your first batch of document-ready candidates begins flowing within one week.

✓ 7-Day Activation
✓ Zero Marketing Cost
✓ 100% MTI Authority
✓ DG Compliant

Request MOU Summary

Fill in your institute details and we will send the full MOU summary for review within 24 business hours.

"NAF-SA™ does not ask the MTI to trust HBIMS. It asks the MTI to trust the process — and then shows the process in writing."
— MOU Transparency Standard
MOU Signing Checklist

Before You Sign —
What to Have Ready

The MOU signing process is straightforward. Once both parties confirm the checklist below, Day 1 of the 7-day activation begins on the date of signature.

7-Day Go-Live Timeline
D1:Seat matrix confirmed, CRM access provisioned
D2:Content and creatives reviewed and signed off
D3:Screening gates and counselling scripts live
D4:Counselling protocol and parent desk active
D5:Medical facilitation and dossier sprint initiated
D6:MTI mapping and response loop tested
D7:Full pipeline live. First MIS report issued to MTI.
✓
Authorised Signatory Present

Principal, Director, or designated officer with signing authority for your institute

✓
Seat Matrix Confirmed

Course-wise DG-approved seat count confirmed and ready to be annexed to the MOU

✓
Course Fee Sheet Ready

Published course fee schedule confirmed — full transparency, no ambiguity on MTI charges

✓
POC Nominated (Both Sides)

MTI Point of Contact nominated for ongoing coordination and MIS reporting

✓
Agreement to Stop Independent Agents

Confirm agreement to replace independent agent activity with the governed NAF-SA™ channel on signing

✓
Go-Live Date Confirmed

Day 1 clock starts on date of signature — confirm your preferred activation date

✓
MIS Reporting Cadence Agreed

Weekly pipeline MIS and monthly reconciliation cadence accepted in writing

Get In Touch

Contact for Institutional Partnerships

🌐
Website
www.nationaladmission.com
✉️
Email — MTI Partnerships
[email protected]
📱
Phone
+91 14140 28734
+91 97833 33366
🏢
Centres
Mumbai · Gurugram
Jaipur · Neemrana

⚖️ Confidentiality & Legal Notice

Confidential Document Notice

This website and all materials contained within — including the NAF-SA™ framework description, pipeline stages, commercial model, MOU structure, and compliance architecture — are confidential and proprietary to HBIMS (Humble Bee Education Foundation). They are intended solely for DG Shipping approved Maritime Training Institutes evaluating institutional partnership with HBIMS.

Reproduction, distribution, or disclosure of any content from this site to third parties without prior written consent from HBIMS is strictly prohibited.

Entity Status

HBIMS (Humble Bee Education Foundation) is a Section 8 Non-Profit Company registered under the Ministry of Corporate Affairs, Government of India (Regd. No: U80904MH2018NPL313489). HBIMS provides counselling, facilitation, and awareness support only. HBIMS is not a Maritime Training Institute, is not affiliated with DG Shipping as an approving authority, and does not issue any DG Shipping certificates or endorsements.

Admission & Employment

All admissions, training, certifications, and statutory compliance are the sole responsibility of the respective DG Shipping approved MTI. HBIMS does not guarantee admission, certification, placement, or employment under any circumstance. MTI authority is final — HBIMS has no role in the admission outcome after candidate handover.

Fee Structure

HBIMS facilitation fees and MTI course fees are completely separate financial flows. MTI course fees are paid directly to the MTI's official bank account only. HBIMS does not collect, hold, or forward MTI course fees. HBIMS receives zero commission from any MTI course fee — this is a structural and auditable position.

No-Guarantee Language

No-guarantee language is enforced across all HBIMS communications — creating zero liability shift to the MTI. No representative, agent, or affiliate of HBIMS is authorised to make verbal or written guarantees of admission, salary, rank, or employment. Any such promise is fraudulent and not binding on HBIMS or any partner MTI.

Confidentiality of MOU & Partnership Terms

All terms, conditions, commercial structures, seat matrices, and operational details shared between HBIMS and any MTI partner under the NAF-SA™ framework are strictly confidential. Disclosure to third parties, competitors, or unauthorised personnel without written consent from both parties constitutes a breach of the MOU and may result in immediate termination of the partnership.

Anti-Fraud Notice: Do not pay money to individuals claiming guaranteed admission or jobs. Payments only to HBIMS official channels (facilitation fees) and MTI official bank accounts (course fees) as instructed in writing. Report suspicious activity to mti@nationaladmission.com.

📋 DG Shipping Compliance & Code of Conduct

The NAF-SA™ Compliance Standard

"Compliance is not an afterthought in NAF-SA™. It is the architecture."

Every disclosure, disclaimer, and consent record within the NAF-SA™ framework is structured, archived, and audit-ready — reducing institutional legal exposure for the candidate, the MTI, and the regulator simultaneously.

For Compliance & Legal Teams

Every disclosure, disclaimer and consent record is structured, archived and audit-ready — reducing institutional legal exposure:

  • No-guarantee language enforced across all HBIMS communications — zero liability shift to MTI
  • Transparent fee flow — all financial terms documented, no hidden commissions or back-payments
  • Brand-control safeguards — MTI can withdraw co-branding rights at any time, 7-day compliance
  • DG Shipping alignment verified at every stage — compliance log available for regulatory inspection
Stage 5–7 Non-Negotiable Rules
  1. No pressure tactics — no urgency scripts, no deadline manipulation, no guilt language at any counselling stage.
  2. Parent must be present at Stage 5 (Structured Counselling) — candidate-only conversion is non-compliant under the NAF-SA™ framework.
  3. Fee cannot be collected before Stage 7 dossier is complete and MTI mapping is confirmed.
  4. Medical result is final — HBIMS never disputes or works around an Unfit medical outcome. The DG-approved doctor's decision is accepted without exception.
  5. Partial dossiers are never forwarded to MTIs — 100% document completion is mandatory before mapping begins.
Counsellor Standards
  • Career clarity: maritime discipline and full career realities explained — no shortcuts, no inflated promises.
  • Fee transparency: every fee (HBIMS facilitation and MTI course) disclosed separately in writing before any commitment.
  • Parent alignment: parent/guardian involvement is mandatory at Stage 5 — objections and myths addressed openly.
  • Common misconceptions corrected openly: no job guarantee, no visa promise, no shortcut to rank or salary.
For Principals & Management
  • Full MTI decision rights preserved at every stage — no compromise of authority
  • Structured intake replaces seasonal dependency — predictable seat fill, year-round
  • MOU-governed partnership — every term in writing, fully auditable, zero verbal ambiguity
  • Institute retains final admission decision — HBIMS never overrides or pressures
  • Brand protected — no co-branded material without written MTI sign-off
NAF-SA™ Adoption Principle: "An institute that controls its intake controls its future. NAF-SA™ is that control mechanism." Every non-compliant lead is a liability. Every governed candidate is an asset. The choice is structural.

🔐 Data Privacy & Protection Policy

Scope

This policy governs how HBIMS (Humble Bee Education Foundation) collects, stores, processes, and shares personal data of maritime aspirants, parents/guardians, and institutional contacts within the NAF-SA™ framework.

Data Collected

Personal information provided during application and facilitation: full name, date of birth, gender, mobile number, email, state, qualification, category, and supporting documents including Aadhaar, academic certificates, passport, medical fitness reports, and photographs.

For MTI institutional contacts: name, designation, official email, phone number, and institute details as provided during MOU discussions.

How Data is Stored

All candidate data is recorded in a secured CRM system against a unique Candidate ID. Counselling session notes are auditable and timestamped. Data sharing consent is captured as a mandatory prerequisite — it cannot be waived — before any information is forwarded to an MTI.

Who We Share Data With
  • DG Shipping Approved MTIs only — for admission facilitation purposes, and only after the candidate's signed written consent has been recorded.
  • DG-Approved Medical Centres — for medical facilitation coordination only. Medical results are recorded in CRM; HBIMS does not influence, alter, or contest medical findings.

We do not sell, rent, trade, or share personal data with any third party for marketing, advertising, recruitment, or any purpose outside of maritime admission facilitation governed by the NAF-SA™ framework.

Document Security — Dossier Lock Protocol

All 8 mandatory documents are uploaded, scanned, and verified against the Candidate ID in the system. No partial dossiers are ever forwarded to any MTI. "Dossier Ready" status is unlocked only after 100% document pack completion and supervisor review. A complete verified dossier is the only handshake an MTI should ever accept.

Data Retention

Candidate data is retained for the duration of the admission cycle plus 24 months for audit and compliance purposes. MTI partnership data is retained for the duration of the MOU plus 36 months. After retention periods, data is securely archived or deleted as per applicable regulations.

Your Rights

Candidates and institutional contacts may request access to, correction of, or deletion of their personal data at any time by emailing mti@nationaladmission.com with the relevant Candidate ID or institutional reference. Requests are processed within 30 working days, subject to legal and regulatory retention requirements.

Compliance Framework Principle: "Compliance is not an afterthought in NAF-SA™. It is the architecture." Every disclosure, consent record, and data handling process is structured and audit-ready — protecting the candidate, the MTI, and the regulator simultaneously.